Electronic submission System

Information on how to submit your pre-proposals and full proposals for GEOTHERMICA & JPP SES Joint Call

electronic Submission System (ESS) will be updated in June 2021

Presented here is the information on the online registration and submission system for the GEOTHERMICA call. Using Internet Explorer is not recommended.  

Please sign in using the Facebook or Gmail authentication services since both of them are two most frequently used services for logging in to other sites. This authentication process does not gather your personal data into the submission system and it does not use Facebook or Gmail mail as correspondence but helps IT team, to minimize the risk of automatic logins. All correspondence information will have to be implemented separately in the online form once you are logged in the system. Logging in to a website using a service such as Facebook or Google allows the website to make a request for data about you which are publicly available. Please use the social log-in accordingly at sites you feel comfortable sharing public data with. You can also create a new profile to submit your public data if you are not comfortable to share info from Facebook or Gmail. 

If you do not have a Facebook or Gmail account, you can create one on the purpose of the authentication process. Info below:

  1. Gmail: https://goo.gl/FqHUvf
  2. Facebook:  http://goo.gl/fyQPLV

Only one person/account can have the writing rights to the system. Please fill out all the gaps given in the proposal and make sure that you save changes. The file will not be sent until the click of the button "submit" in part 6.1 "View and Submit". The online form can be edited at any time until it is sent to the database. After submission online form will not be able to edit.

Please fill out the online form by following menus from left side to right, filling first as follow:


In the column "Files" (on the right-hand side) you will find Call Text Guideline with detailed procedure information and part of mandatory templates to be uploaded: Annex 2 Pre-proposal Word file template and Annex 4 Table for budgeting Excel file. These two documents are mandatory attachments when submitting the application. Other attachments can be attached if the applicants prefer, but maximum size per file is 10 MB (do not send attachments unless they are deemed necessary). The online form should be filled out in accordance with the Annex 2 Word file and Annex 4 Excel file. 

Description of each part of the application menu:

1. Project Description: needs all information to be completed. (TRL) This is an estimation at the end of the project (ref. page 13 in Guidelines) 

2. Applicants: please fill out firstly 2.1 main applicants, 2.2 co-applicant and 2.3 cooperation partner. Please note that it is necessary for this form to register first the applicants, and then the personnel.

3. Personnel: The unit cost of personnel is registered in this form, and please make sure the personnel cost per applicant matches the cost specified in the template, ANNEX 4.

4. Work Packages: Please make sure the timing of the work packages (GANTT chart) matches the specified in the template ANNEX 2. The online application system then generates the chart on a base of information input in previous steps: PROJECT, APPLICANTS, PERSONNEL.

5. Attachments: In the Attachment part please check if all three mandatory attachments are prepared and implement them to the system. Checklist:

  1. - Annexe 2
  2. - Annexe 4 
  3. - Letters of intent (LoI)

Maximum size per file is 10 MB (do not send attachments unless they are deemed necessary). 

6. View and submit: The progress of the registration form can be viewed under the View and Submit section. When all the data are correctly implemented in the online form, the notification "Confirm Registration" will appear under the icon PDF. Then, tick the field. Below appears the sentence "Submit the applications with clicking on the icon" and click the icon on the right to submit. After this step, you are not able to make changes to the pre-proposal and proposal online form. 

Good luck and we look forward to receiving your ideas!